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Archive for the ‘Office Tips’ Category

November 27, 2013 by

If you use both Microsoft Office and a Windows phone, there is now an app available to turn your phone into a remote control to use with MS Office, specifically with PowerPoint, Excel, and Word.


The app is especially useful when giving office presentations using PowerPoint. Your phone can control the slides and presentation from across the room so you no longer need to stay close to your computer or carry a mouse and find a flat surface to use it.


You can use the app to bring up supporting documents in Excel or Word in the middle of your presentations. You can scroll through the documents page by page and even line by line. You can also control an on-screen laser pointer. Even those people who aren’t a fan of Microsoft have to admit, this is a great idea.


The requirements include a Windows 8 phone, Office 2013(all versions except Office 2013 RT), a Bluetooth-enabled PC, and the installation of the desktop add-in for Office Remote on your PC.


The app was released on November 18th, 2013 and you can find it at the Windows Phone Store. Read Microsoft’s full blog post.

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November 5, 2013 by

For those people who have a home-based office, being productive can be a challenge at times. There can be distractions such as phone calls to your personal line, children or pets if you have any, and the thought of all the things you have to do around the house.


It is important to learn to ignore the distractions; maximum home office productivity is important for the growth of your business, and you will need to keep on schedule in order to meet your deadlines.


If you are having difficulties keeping productive in your home office, there are a few things you can do.


Start by making sure you have a separate room with only your office-related items inside. It should have a door in case you need to shut out any distractions, and be well lit and quiet.


Keep the room organized and stocked with everything you are likely to need on a regular basis to run your small business. It might also be a good idea to keep regular office hours and build a routine; get into the habit of going into your office every day at the same time.


You can also ask your friends and family to give you some time to work uninterrupted if necessary. If you have kids, consider hiring a babysitter for a few hours so you can get your work finished, or set your office hours for when your partner is home to watch them.

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October 18, 2013 by

If you are a business owner with people working for you, one of the greatest investments you can make in your staff members are workshops geared toward bettering their skills. There are thousands of different workshops with scheduled dates in cities or towns all over the world, with highly skilled and experienced instructors.


Workshops for small or medium sized businesses cover office skills such as customer service, loss prevention, basic accounting, learning MS Office, basic computer skills, and almost anything else you can think of. It may be that technology or rules have changed and you want to make sure your team of staff is up to date, or you have changed equipment at your office and everyone needs to learn how to make the transition. It may even be that your staff’s customer service makes customers feel unwelcome and uncomfortable shopping at your store, or utilizing your products, and they need a refresher course.


Most times, it is more cost-effective to promote a staff member internally, rather than put up an advertisement, conduct interviews, hire someone, and then provide training. Your experienced staff members are more valuable than you may realize, and taking advantage of targeted workshops to build their skills and help them to better represent your business is a wise decision.


Doing a simple online search for workshops in your area will bring up many prospects, and you can choose the ones that are right for your current needs.

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October 15, 2013 by

Microsoft Office 365 is the newest version of the popular MS Office packages, launched in June of 2011. It was produced to allow multiple people access to shared MS Office applications and documents from wherever they are in the world, via internet access.


Many people are still comfortably using older versions. Should you subscribe to MS Office 365? That depends on how much you rely on Microsoft Office now, what you use it for, and how often you use it.


If you are only a light user, creating documents and presentations for yourself with no need to share them with others during the editing process, you may not have a need to purchase a subscription. If you rely heavily upon the MS Office Suite, have multiple people using and contributing to the same documents, and employ remote workers, it may be a good idea to purchase a subscription.


This will allow you and your staff or colleagues to work together from everyone’s separate locations, without having to send the documents back and forth as email attachments. Anyone with the credentials can log in and contribute.


Microsoft Office 365 is available by subscription and is cloud-based, offering you all the tools you need to create documents and presentations, share information, and collaborate on projects with your team or office. A good feature of the online aspect is that updates are applied frequently so you are always using the best version, and if you decide you don’t like it, you can simply cancel your subscription.

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October 11, 2013 by

There are so many printer models out these days, by numerous different manufacturers, that it can be difficult to choose the right model for your needs. Even when you compare models, they can seem the same as the last one you looked at. Follow these 5 tips for choosing a printer and you will find one suitable for your needs.


1. Do You Only Print Black And White Text Pages?

If you require a printer mainly for printing black and white text pages then you won’t need a high-powered color inkjet printer. You may want to look into a monochrome laser printer, which can be more costly upfront, but they make up for the expense with speed and a low per-page printing cost.


2. Do You Want The Ability To Print Photos?

If you want to print color glossy photos then you want a color inkjet printer. They produce high quality images, and some models can print directly onto compatible CDs and DVDs. Inkjet printers are generally more costly to run, but are more versatile.


3. Do You Print In High Volume?

If you are printing frequently, and multiple people are using the unit, you will want an inkjet printer. They are capable of many tasks, and sell in color and monochrome styles. Ink is expensive though, and you may want to see if there are compatible ink cartridges available for your model.


4. Do You Need Your Printer To Fax, Scan, Or Copy?

There are many multifunction inkjet and laser printer units available in color and monochrome. They can fax, scan, copy, and print, at various speeds and resolutions.


5. Is Space An Issue?

If conserving space is an issue for your home or office then you want an inkjet printer. They are powerful and a lot smaller than laser printers.


TonerLand offers low-cost compatible ink and toner cartridges for almost 500 different printer models, even discontinued styles. Check out our home page to see if the model you are thinking of purchasing offers cost-effective replacement/refillable cartridges.



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September 30, 2013 by

Printers are expensive pieces of technology, especially if you need one to cover the duties of a medium or large-sized office. Some people opt to buy a printer outright, and some people would rather lease. Here are the main 5 differences between leasing and buying a printer, to help you make a decision for your office.


1. Service Costs – Normal wear and tear can bring a printer to its knees. Service calls are often included in the leasing cost, simply to keep the printers running at optimum levels, and bringing in money to the business you lease from. You will have to be prepared to pay for the service calls yourself, if you buy a printer.


2. Delivery Costs – When you choose to lease a printer, many places will have it delivered to your office free, a cost included with leasing. These machines are generally large and heavy, and the delivery bill would be huge if you were paying for it yourself.


3. Tax Implications – If you don’t own or buy the printer, you may not claim its depreciation value on your business tax return. You may still be able to claim the monthly leasing fee, talk to your accountant or advisor for details.


4. Long-run Costs – The monthly leasing fee, even with free delivery and service calls, will eventually add up to costing more than what the printer is worth, if you keep it long enough. Printers can cost thousands of dollars though, and many businesses can’t afford to buy one upfront.


5. Extra Fees – Normal wear and tear is expected in leased equipment, damages are not. If you don’t own the machine, you are required to pay for any extra damages caused.


Remember that leasing isn’t permanent. If your business can’t afford to purchase a printer right away, leasing is a fine choice. Some offices actually pay no attention to the ongoing costs of leasing, just for the peace of mind it offers.

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September 25, 2013 by

Many offices will have memos hanging everywhere, some with valuable information, and others, not so much. It can make your office look cluttered, and uses expensive items in the process.


Using email rather than printing out memos is another great way to save on ink, toner, and paper costs. As sender of the email, you can even request that the recipients make it known to you that they have read and acknowledged it, and keep a digital record of said acknowledgement.


Try sending memos through email instead. You will save both time and money, and your office will be more aesthetically pleasing. Appearance matters to prospective customers.


As well, you might consider setting up your email to send the same memo message at pre-determined intervals, to avoid people using the excuse that they “forgot” or “didn’t see the memo”. If you also use the above idea about configuring your email to require the recipients to acknowledge your messages, you know your employees have seen it.


Any extremely important messages may still be better off with a hard copy left near the site. Fire exit routes, safety precautions, etc., are all easily forgotten if an emergency should arise, and are, in many cases, mandatory in your state or city.

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